Hire of Open Spaces and Parks

Hire of Parks and Open Spaces

Anyone wishing to use any open space managed by Bicester Town Council for an organised activity must first obtain the permission of the Council. You will need to complete an application form and provide us with your insurance and other documents. Please note that the application must be made a minimum of ten weeks in advance of the date of hire. We will work with you to determine a charge (if required).

Proposed Name of Event(Required)

SECTION 1: Hirer’s details

Name(Required)

First Last

Email(Required)

Organisation(Required)

Position held(Required)

Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone(Required)

Second Contact Name

First Last

Second Contact Email

Second Contact Organisation

Second Contact Position held

Second Contact Address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Second Contact Phone

SECTION 2: Key information about the hire

What type of event or activity do you want to hold?(Required)

Which park or open space do you want to hire (full address required)?(Required)

When do you want to hire the park or open space?(Required)

We require: Access date/time, Open date/time, Close date/time, Vacate date/time,

What will be your access time, opening time, closing time and vacating time?(Required)

If dates are different for access and vacating please provide the date.

How many people do you expect to attend (including maximum attendance at any one time)?(Required)

What is the purpose of the event or activity?(Required)

If it is to raise money for a charity, please give details (including registered charity number)?

Will there be any plays/theatre taking place at the event?(Required)

Please provide details if yes

Will you be showing any films/cinema at the event?(Required)

Please provide details if yes

Will you be holding any sporting activities at the event?(Required)

Please provide details if yes

Will there be any form of live music at the event?(Required)

Please provide details if yes

Will there be any form of recorded music at the event?(Required)

Please provide details if yes

Will there be any dance performances at the event?(Required)

Please provide details if yes

Will there be any activities similar to the above?(Required)

Please provide details if yes

Will there be facilities for making music?(Required)

Please provide details if yes

Will there be facilities for dancing?(Required)

Please provide details if yes

Will there be any activities similar to the above?(Required)

Please provide details if yes

Will there be supply of alcohol?(Required)

Please provide details if yes

Will there be any entertainment of an adult nature? E.g. activities involving nude physical nature or obscene language.(Required)

Please provide details if yes

SECTION 3: Site and safety

Do you plan to erect tents and/or marquees?(Required)

Please provide details if yes

Do you plan to use heavy equipment?(Required)

Please provide details if yes

Do you plan to bring vehicles onto the site?(Required)

Please provide details if yes (give number and type, or specify if heavy machinery)

Do you plan to install power (electricity)?(Required)

Please provide details if yes

Do you plan to let off fireworks?(Required)

Please provide details if yes

Do you plan to have novelty rides?(Required)

Please provide details if yes (if you are having a funfair at your event it is your responsibility to administer appropriately)

Do you plan to erect side shows and/or stalls(Required)

Please provide details if yes

Do you plan to have entry charge/restricted access(Required)

Please provide details if yes

Do you plan to provide car parking?(Required)

Please provide details if yes

SECTION 4: Environmental health

Do you plan to provide toilet facilities?(Required)

Please provide details if yes

Do you plan to have live music and/or dancing?(Required)

Please provide details if yes

Do you plan to have a licensed bar?(Required)

Please provide details if yes

Do you plan to sell food/let a food concession?(Required)

Please provide details if yes

Do you plan to cook food on site?(Required)

Please provide details if yes

Do you plan to provide water?(Required)

Please provide details if yes

SECTION 5: Other

Do you plan to provide your own security?(Required)

Please provide details if yes (please confirm numbers/qualifications and locations)

Do you plan to hold arena displays?(Required)

Please provide details if yes

Do you plan to sell any items?(Required)

Please provide details if yes

Do you plan to use amplification equipment?(Required)

Please provide details if yes

Do you plan to hire equipment from BTC?(Required)

Please provide details if yes

Do you plan to use animals for rides?(Required)

Please provide details if yes

Do you plan to hold an animal show?(Required)

Please provide details if yes

Do you plan to use animals for displays?(Required)

Please provide details if yes

Do you plan to hold sporting activities?(Required)

Please provide details if yes

Do you plan to use the council's sport pitches?(Required)

Please provide details if yes

Do you plan to have areas marked out?(Required)

Please provide details if yes

SECTION 6: To support your application

For your application to have a better chance of success, you should also send the following. Bicester Town Council must receive these documents at least 28 days prior to the event date.

Please tick the below if you have included these items in you application(Required)

File(Required)

Max. file size: 128 MB.

File

Max. file size: 128 MB.

File

Max. file size: 128 MB.

File

Max. file size: 128 MB.

File

Max. file size: 128 MB.

File

Max. file size: 128 MB.

File

Max. file size: 128 MB.

File

Max. file size: 128 MB.

File

Max. file size: 128 MB.

File

Max. file size: 128 MB.

File

Max. file size: 128 MB.

File

Max. file size: 128 MB.

SECTION 7: References

Please enter the details of two referees who can confirm your event management experience. One must be a referee for the site manager on the day(s) of the event. The referees must be independent of your organisation.

Name(Required)

First Last

Email(Required)

Organisation(Required)

Position held(Required)

Second Referee Address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone(Required)

Supporting statement(Required)

Second Referee Name

First Last

Second Referee Email

Second Referee Organisation

Second Referee Position held

Address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Second Referee Phone

Second Referee Supporting statement

SECTION 8: Signature of agreement

I/We have ready the Council’s terms and conditions for the hire of a park or open space, and agree to comply with and be bound by them if this application is approved.

Applicant’s signature:(Required)

Date(Required)

For and on behalf of (organisation):(Required)

Last Updated 8 August 2025

Hire of Open Spaces and Parks

Hire of Parks and Open Spaces

SECTION 1: Hirer’s details

SECTION 2: Key information about the hire

SECTION 3: Site and safety

SECTION 4: Environmental health

SECTION 5: Other

SECTION 6: To support your application

SECTION 7: References

SECTION 8: Signature of agreement

Information

Address

Opening hours

How can we help you today?